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 >  Home   >   Check : job application
German Business Etiquette in English

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Checking my job application: are my documents as good as they can be?

The first impression counts! This is not only true for job interviews but for the written application already. The cover letter, resume and references are your business card and will open the dorr to your new job. "There ios no second chance to make a first impression " as the saying goesis a common phrase. The following tips will help to clear some first stumbling blocks out of your way.

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Here is a 10-point checklist based on which you can even check your documents:

Checkliste: Application pack

  1. It starts with the address: make absolutely sure that you spell the company name, department, name of the contact, title and address correctly. Keep very strictly to the wording from the job advert or the company home page.
  2. Make reference to the job advert: in the subject line, make a short reference to where you found the job advert.
  3. Page format: or all documents, use the same page formatting, including font type, font size and line spacing. DIN 5008 is a good guideline: (only available in German).
  4. Individual cover letter: your cover letter has to make concrete reference to the job advert, the job description and the job requirements. It is important that you give the impression of having had a close look at the company and at the qualifications necessary for the job. But the cover letter should not just be a repetition of your CV and should not be longer than a single A4 page.
  5. CV: nowadays, the chronology is reversed and starts with the most recent date. The more professional entries you have, the shorter you can keep your entries on training and education.
  6. Application photos: they should be professional, i.e. taken by a photographer. Pictures in private surroundings, with loud backgrounds, inadequate dress or selfies are taboo.
  7. Applicant's profile: besides your professional qualifications, soft skills and extracurricular interests and activities are also of interest. First priority in this part must be given to plausibility.
  8. Final check: are there any spelling mistakes? Are all formats and dates correct? Has everything been signed? Before sending off the documents, they should be given a final once-over, preferably by someone else.
  9. Sending the application off: if the advert specifies a certain mode of sending (mail, e-mail, upload into the company database), make sure you stick to this mode. Otherwise, e-mail is the best way to send your application. The attachments should be in pdf format, and there should not be more than three. If you choose to send your application by mail, you should always use top-quality and brand new folders and envelopes.
  10. Finally: always do your best to make a professional impression. Always ask yourself: if I was in HR and got this application, what would I think of the applicant?

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